Terms & Conditions

Understand your rights and responsibilities while using our services and participating in our programs.

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Privacy Policy

This Privacy Policy sets out how the NSW Board of Jewish Education (‘BJE’) manages personal information provided to or collected by it. In doing so, BJE is guided by the Australian Privacy Principles contained in the Commonwealth Privacy Act 1988 (‘Privacy Act’). In relation to health records, BJE is also guided by New South Wales Health Privacy Principles which are contained in the Health Records and Information Privacy Act (NSW) 2002 (‘Health Records Act’).

This Privacy Policy applies to personal information collected from or about job applicants, staff, volunteers, parents and/or guardians (collectively referred to as ‘parents’), students, and any other person whose personal information BJE may collect.

This Privacy Policy details:

  • What types of personal information BJE might collect;
  • How BJE collects personal information, including sensitive information;
  • How BJE aims to use personal information it has collected;
  • When BJE will disclose personal information to others;
  • How BJE manages and secures personal information;
  • How you can access and seek to correct personal information which BJE holds about you; and
  • How you may make a complaint if you think that BJE has breached the Australian Privacy Principles or NSW Health Privacy Principles, and how BJE will deal with such a complaint.

BJE may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to BJE’s operations and practices, and to make sure it remains appropriate in a changing environment. You should periodically check the copy of this Privacy Policy posted on our website to read about any changes, modifications, or revisions to the Policy.

Types of Personal Information Collected by BJE

BJE aims to collect only ‘personal information’ (as defined under the Privacy Act) that is reasonably necessary for its operation and/or related activities including statutory reporting obligations to third parties and/or fundraising activities to financially support its diverse activities.

The personal information collected and held by BJE about an individual will depend on the circumstances of collection and on the individual’s dealings with BJE. It typically includes:

  • Information about students and parents before, during, and after the course of enrolment in BJE classes and activities, including names, addresses, email addresses, telephone and facsimile numbers, and other contact details;
  • Information about job applicants, volunteers, and contractors, including name, email address, telephone number, address, financial details (including banking details), date of birth, citizenship, employment references, civil, credit and criminal records, working with children checks, driver’s licence information, education, employment history, marital status, membership of a professional or trade association, membership of a trade union and health information;
  • Roles that individuals have or have had with BJE, and relationships between individuals;
  • Notes taken by staff;
  • Birth, death, Bar/Bat Mitzvah, and marriage information (usually sourced from the Australian Jewish News or other publicly available sources);
  • Details of people who come into contact with BJE, such as suppliers, contractors and service providers, including name, job title, business contact details of company representatives with whom BJE deals, financial information and banking details, history and background checks, and credit records;
  • Financial information provided in support of financial assistance applications; and
  • Bank account and credit card information.

Some of the information BJE collects is ‘sensitive information’. Sensitive information, as defined by the Privacy Act, includes information about racial or ethnic origin, religious beliefs, trade union or other professional or trade association membership, philosophical beliefs, criminal records, and health information.

How BJE Collects Personal Information

BJE usually collects personal information directly from the person concerned, or from their parents if they are a student or child. Examples of ways in which BJE collects information include forms, face-to-face meetings, interviews, telephone calls, electronic messaging, social media postings, email, CCTV security camera monitoring, and being contacted via our website. We do not collect personal information from visitors to our website other than what they provide voluntarily.

On occasion, BJE may receive information about a person from a third party, with or without the person’s direct involvement. Examples of information received from third parties include reports from medical professionals, references from employers, and information from government agencies.

How BJE Uses Personal Information It Has Collected

BJE will collect and use personal information for the purpose for which it was collected, or for related purposes or other purposes.

Information Relating to Parents and Students

Personal information is collected from parents and students to assist BJE in providing its services. These services include, but are not limited to, the provision of classes, informal education sessions, camps, opportunities for social interaction between students, celebrations or commemorations of events, study programs (including overseas study programs), teacher training, and outreach programs to the non-Jewish community. The purposes for which BJE collects and uses the information include, but are not limited to:

  • Keeping parents informed about their child through correspondence, newsletters, and magazines;
  • Day-to-day administration;
  • Attending to students’ well-being;
  • Marketing, promotional and fund-raising activities for BJE;
  • Contracting out some of its functions to external service providers and suppliers (such as mailing houses and printing companies, IT, advertising, and marketing);
  • Satisfying BJE’s legal and regulatory obligations and allowing it to discharge its duty of care and child protection obligations;
  • Such purposes for which BJE may obtain consent from time to time; and
  • Evaluating applications for enrolment and/or financial assistance.

There may be cases in which a failure to provide requested information will result in BJE being unable to meet its legal obligations or discharge its duty of care. In this event, BJE may be unable to enroll or continue the enrolment of the relevant student(s). Should this occur, you will be advised in writing.

Information Relating to Job Applicants, Contractors, Service Providers, and Volunteers

BJE collects personal information relating to job applicants, contractors, service providers, and volunteers to enable BJE to assess and (if successful) engage and manage those people. For example, BJE collects and uses personal information of job applicants, volunteers, service providers, and contractors for the purposes of:

  • Assessing a person’s suitability for a job or task;
  • Managing a person’s engagement or contract, or (in the case of a volunteer) managing the volunteer’s deployment to a suitable task or tasks;
  • Insurance;
  • Ensuring that it holds relevant contact information; and/or
  • Satisfying BJE’s legal and regulatory obligations, for example allowing BJE to discharge its duty of care obligations and in relation to child protection legislation.

In some cases, if BJE requests personal information and that information is not provided to BJE, then BJE may not be able to assess and consider applications from prospective job applicants, contractors, service providers, or volunteers. If this is the case, we will advise the person affected.

Marketing and Fundraising

Marketing BJE and seeking funds to support it are both important aspects of ensuring the ongoing viability of BJE and the services it provides. Accordingly, BJE engages in fundraising activities from time to time. Information collected from you as a parent, student, prospective parent, job applicant, contractor, or volunteer may be used by BJE in order to assist fundraising appeals.

BJE may from time to time provide parents, staff, contractors, and other members of the wider BJE community with information for the purpose of fundraising. BJE publications, such as newsletters and magazines, which include personal information, may be used for marketing purposes. If you do not want to receive further direct marketing or be contacted for marketing purposes by phone, fax, email, letter, or in person, please let us know by contacting us at info@bje.nsw.edu.au.

Circumstances in which We May Disclose Personal Information to Others

BJE discloses personal information collected for the purpose for which it was collected. It may also disclose personal information for related or other purposes. BJE will usually disclose personal information in connection with its educational and administrative functions.

It may disclose personal information to (without limitation) the following parties and for the following purposes:

  • The NSW Department of Education and Training for the purpose of accessing funding for community language students;
  • The JCA (Jewish Communal Appeal). BJE confidentially provides the JCA with information about its community. For example, sometimes BJE shares information about enrolments, including the identity of students or applicants for enrolment, with the JCA in order to assist us and the JCA to plan for the following school year. BJE also sometimes provides the JCA with information about its supporters to assist with fundraising or marketing activities;
  • Parents and the community for marketing and information purposes. For example, on occasion, information and photographs and/or video footage concerning academic and other achievements, student activities, and other BJE news are published in school newsletters, magazines, on social media, and on our website. Such information and photographs may also be published in the Australian Jewish News, J-Wire, the Sydney Jewish Report, the Wentworth Courier, or similar publications;
  • Anyone authorised by you to receive your personal information (your consent may be express or implied and can be withdrawn at any time). If you provide BJE with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing such information;
  • Outsourced service providers who perform functions on BJE’s behalf, such as organisations providing security services, conducting market research, or providing email and mail handling services;
  • Schools;
  • Medical practitioners;
  • Companies located overseas, including in Israel, that provide services to BJE, its staff and/or students in relation to international BJE programs;
  • Anyone to whom we are required by law to disclose personal information.

Fees Policy

  1. Payments are due prior to your child/ren attending class.
  2. The timetable and days of attendance are set for the Term.
  3. Should you wish to vary your child/ren’s attendance during the term, full fees apply.
  4. Payment options are available as following*:

       A. Annual payment – one lump sum payable on enrolment; or

       B. Termly payment – 4 equal payments (first payment on registration, balance to be deducted on the first day of each subsequent term); or

  1. If you wish to withdraw your child/ren, you are required to give BJE notice in writing at least 4 weeks prior to the end of the term before when they will be withdrawing. Failing to give such notice will result in fees for the next term being invoiced and payable.
  2. Additional costs for credit card payments may apply.
  3. Payment and invoice enquiries should be emailed to info@bje.nsw.edu.au
  4. Fees can be paid using online registration via credit card or by phone to 02 9365 7900
  5. All enrolments are subject to availability

* Payment Options:

By choosing one of the 3 options above, you will guarantee your child/ren’s place for the entire year.

** Withdrawal deadline dates for 2026:

  1. For withdrawals in Term 2: Notice is required by Friday 13 March 2026.
  2. For withdrawals in Term 3: Notice is required by Friday 5 June 2026.
  3. For withdrawals in Term 4: Notice is required by Friday 28 August 2026.

Please note: Withdrawal from Hebrew classes at Killara High School can only be done with permission of the school principal.

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